Privacy Notice

Last Updated: 30. May 2018

Commitment to Protect Your Privacy

This Privacy Policy explains how Savant Events Limited (Savant Events) collects and uses the personal information provided via our websites as well as related events, services, applications and programmes offered by Savant Events.

Savant Events as a data controller is committed to protecting your personal information. More information about Savant Events and its products and services can be found at www.savant-events.com.

If you have any questions or concerns relating to the Savant Events website or would like to find out more about how we collect, store or use your personal data, please contact us here.

Savant Events Limited
41 Corsham Street,
London N1 6DR
+44 208 004 4320
[email protected]

The Information We Collect & the Primary Purpose For Collection

The personal information you provide is being collected for legitimate business purposes, which includes processing registrations or enquiries, keeping you informed about new events, products or offers and providing the best possible service to you. Whenever we process data for these purposes we will ensure that we always keep your Personal Data rights in high regard and take account of these rights.

The provision of this information is voluntary. However, if you do not provide the information requested, we may be unable to process your registration or enquiry. All information provided by you will be held in the strictest confidence.

We will only collect the personal information that is necessary for the purposes mentioned above, we do not collect any sensitive personal information such as information on your racial or ethnic origins, political opinions, religious beliefs, trade union affiliations, sexual life, health or criminal history. It includes the following (however is not limited to):

  • Full Name & Job Title
  • Company Name & Address
  • Phone Number
  • Email Address
  • Interest Areas & Preferences
  • Savant Events is the sole owner of the information collected on this site.

Use of Cookies & Log Files

When you visit our site, a cookie (a very small text file) is placed on your device. If you accept it, it is used to provide you with a personalised experience and to assist in the collection of the site visitation statistics. You may refuse the cookie, if you wish. To do so, you will need to check your browser settings.

Savant Events collects certain information about your device’s hardware and software, this includes (however is not limited to):

  • IP Address
  • Browser Type
  • Operating System
  • Access Times
  • Referring Website Addresses

This information is used for the operation of the service; to maintain a high quality service and to provide general statistics regarding the use of Savant Events’ websites. If you choose to not have your browser accept cookies, you will still be able to view the majority of our site.
Information Sharing: Who We Intend to Share Information With and Why

We do not lend out or sell our customer email lists. We may share your personal information with professional organisations (our event sponsors/exhibitors) to promote similar products and services related to your area of interest. If you do not consent to sharing your personal information with third party organisations, please email [email protected].

No list supplied by Savant Events may be used by anyone other than for the confidential use of the original recipient. All lists are seeded with decoy names to protect against abuse; violators will be prosecuted.

Videography and Photography

At Savant Events, videos and photos will be taken. These will include the filming/ photography of event presentations, interviews with partners and delegates and highlights footage. Prior consent will be required for event presentations and interview footage to be shared. When contributors give informed consent to take part, they can be assumed to have waived their expectations of privacy in relation to their contribution, subject to any agreed conditions placed on their participation. Signage will be used to notify delegates that filming, and photography will be taking place.

For events highlights footage we do not normally obtain express consent from individuals who are incidentally caught on camera as part of the general scene, however we will not purposefully film any footage that makes an individual identifiable, beyond the aforementioned activities that already require consent.

Signage will also indicate that photography will be taking place at our events. We do not obtain prior consent for general photography at our events. However, if an individual or organisation asks us to not to include them in the shot due to a concern about privacy, we will normally do so, unless it is editorially justified to continue.

Footage may be used to promote our future events and used in marketing campaigns on the Savant Events website, emails and social media.
Although prior consent will be required for event presentations and interviews, individuals and organisations have the right to withdraw consent after footage has been processed. Savant Events will discontinue use of the footage, unless there is a legitimate business interest, in which case the footage can be used without consent.
Links to Other Websites

Savant Events contains some links to other sites. Please be aware that Savant Events is not responsible for the privacy practices of such other sites. This privacy statement applies solely to the information collected by Savant Events.

Surveys & Promotions

From time to time Savant Events may run surveys and promotions and may request information from users as part of these. Participation in these is entirely voluntary.

Security

Savant Events takes precautions to protect your information. When users submit sensitive information (such as a credit card number) over the internet, we protect it through the use of encryption, such as the Secure Socket Layer (SSL) protocol. Access to all of our users’ information is restricted in our offices. Only employees who need the information to perform a specific job are granted access to personally identifiable information. The servers on which personally identifiable environment are stored are kept in a secure environment.

Correcting, Updating or Removing Your Personal Information

Savant Events will make every attempt to keep your personal data accurate, complete and up to date. If your personal information is incorrect, changes or if you no longer wish to receive information from Savant Events, we will endeavour to correct, update or remove your information as swiftly as possible. This can be done by e-mailing [email protected]

Notification of Changes

Savant Events reserves the right to amend the privacy notice. In such case the ‘last updated’ date will be amended accordingly and you will be informed via a statement which will be prominently displayed on the website.

GDPR Compliance

Savant Events respects your right to privacy. We ensure all data is managed lawfully, fairly and transparently. We use third parties to also acquire data and we hold those parties to the same high standard. You have a right to be forgotten and can email us at [email protected] to request your personal data or any information related to privacy.

Data Storage and Retention

The data that we collect from you may be transferred to, and stored at, a destination outside the EEA. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the provision of services to you or the processing of your payment details. We will take all steps that are mandatory or reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy and applicable data protection laws, including, where relevant, entering into EU standard contractual clauses (or equivalent measures) with the party outside the EEA receiving the data.

Transfer

The internet is a global environment. The data that we collect from you may be transferred to, and stored at, international destinations, including destinations outside the European Economic Area (“EEA”). It may also be processed by international staff or data processors outside this area, who may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services.
Savant Events will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.
If you do not consent to this transfer, storing or processing of your personal information please email [email protected] to outline your preferences with regards to this matter.